Parkside Primary School students visiting HEARTLAND exhibition in July 2013

Information for School Group visitors



Learning at the Gallery
has an extensive range of creative and cultural opportunities for educators and students, with exhibition programs, events, forums and workshops that connect to diverse learning areas and offer valuable out-of-class visual arts experiences.

Visits to the Gallery's permanent collection and most major exhibitions are free.

Some paid exhibitions do however incur a cost, with reduced rates offered to school groups.

Please sign up to receive the Learning eNews to be kept regularly informed about Learning at the Gallery programs.

Telephone: (08) 8207 7033


Guided visits are available by volunteer Gallery Guides and are free of charge. Tuesday’s are Guide training days, and support is only available for equity and regional schools.

Learning at the Gallery requires minimum notice of three weeks to arrange guided support and to support specific curriculum requirements.

Guided support may be available for equity and regional schools at shorter notice.

Learning at the Gallery prefers minimum notice of two weeks for self-guided visits. We do however also accept shorter notice bookings and on the day visits.

If students are required to undertake tasks/worksheets, please provide details of these in advance of your visit or when making your booking.

Studio workshops are also available in association with major exhibitions.

Guided class visits and Studio workshops are both approximately 60 minutes in duration. For early years visitors, sessions are adapted to suit participant interests and are approximately 45-50 minutes in duration.

Please refer below for more information about guided and self-guided class visits.

We encourage all school classes to book online here >

For specific requirements or requests please contact Learning at the Gallery

Please note that it may take up to five working days to process booking requests.


We recommend that class groups enter the Gallery via the ‘Fish Gates’. Please refer to the Learning at the Gallery meeting location map for details.

We recommend downloading the Art Gallery map to familiarise yourself with the Gallery in advance of your visit.


Works of art in our permanent and temporary displays may change from time to time, and may contain content that might not be suitable for all visitors. We therefore recommend that an educator visits prior to booking their class.

Please register your group/s upon arrival at the Information Desk, located at the rear of the Gallery by the Bookshop and Restaurant.

The organising educator responsible for student duty of care must advise and monitor that  accompanying educators and adults remain with students  for the duration of your visit.

The organising educator is to ensure a student to educator/supporting adult ratio as outlined in DECD Camps and Excursions Guidelines for Schools and Preschools (Section 7.2.3, p69).

We recommend that students do not bring bags on their visit.  Our small bag room may be available upon arrival subject to space. Please note that due to the narrow entry way into the bag room, the organising educator  will need to organise for small groups to enter and return to the larger space by the Information Desk. Educators or accompanying adults can place backpacks and bags at the Cloaking Desk. Medical requirements can be kept upon their person.

We encourage non-flash photography to record and support discussion and learning back at school. Be aware that  works may  have a wall label next to them indicating that they cannot be photographed. Please refer to the Photography in the Gallery Policy for more information.

If students are required to complete  or other activities, pencils only are to be used, and that boards or notebooks are organised to lean upon. This supports students adhering to Gallery policy of not touching works of art, walls, plinths or furniture on display. Please note that no pens or ‘wet’ drawing materials are to be used in the Gallery.

The organising educator is to ensure that the supporting educators/adults are aware  of the changing nature of Gallery displays, and that works cannot be guaranteed to be on display or accessible at the time of visitation. We therefore recommend contacting Learning at the Gallery in advance of your visit if you have specific requirements.

The organising educator is to ensure that the supporting educators/ adults are aware that their duty of care role includes actively engaging in behaviour management. This includes ensuring students give their full attention to volunteer Guides and workshop facilitators for the duration of the visit.


Volunteer Guides cannot be guaranteed. Learning at the Gallery will advise educators with as much notice as possible if guided support is not available. In this instance,  resources will be provided to assist with a self-guided visit. Due to illness or other circumstances, volunteer Guides may also not be available at short notice. We therefore recommend that educators arrive prepared to be self-guided in such an event, resources can be provided to assist.

Volunteer Guides meet class groups at the Information Desk, located at the rear of the Gallery by the Bookshop and Restaurant.

Prior to arrival at the gallery we ask that the organising educator ensures that larger class groups are split into two smaller even-numbered groups. We recommend co-ed classes do not split groups according to gender. Each smaller group will then be accompanied by a volunteer Guide.

Volunteer Guides endeavour to cover curriculum requirements provided at the time of booking. This is subject to works on display at the time of class visit and volunteer Guide expertise and therefore not all curriculum requests may be covered.

Due to the varied knowledge and interests of volunteer Guides, guided session content may differ for each group, or each visit.

To support engagement and learning, the Gallery recommends a ratio of 1 guide for 15 students. In the event that only one volunteer Guide is available for a large class group, the Guide will tour with half the class with the organising educator being required to self-guide the remaining half. In this scenario educators will be notified and support materials will be provided.

We request that photography, worksheets, or other activities are undertaken by students following the guided session to support maximum learning potential.


It is recommended that large classes of students are split into smaller class groups with each group accompanied by an educator or supporting adult for the duration of the visit.

Class groups are required to book for guided visits. We therefore request that self-guided class groups do not join 11am or 2pm Public guided visits unless this has been previously organised and approved by Learning at the Gallery staff.


Educators and accompanying adults are encouraged to assist students and participate in making activities during workshops. In some instances, Studio facilitators will allocate educators/accompanying adults to specific tasks to support student learning.

Please note that food or beverages (other than water) are not to be consumed in The Studio.


Learning at the Gallery welcomes feedback from educators and students who have participated in programs.

Learning at the Gallery likes to share feedback and learning outcomes with other educators in our regular Learning eNews. We therefore request that caregiver permission for publicity purposes is arranged for student contributions.

Feedback can take the form of comments and responses to Learning programs, letters of thanks, constructive criticism, photos of students taken during class visits, photos of classroom displays, photos of works of art inspired by Gallery visits, student exhibition reviews, student art journal entries, school newsletters etc.

Please send feedback to Please include school, teacher and visit details and for student work, please include first name of student and year level/age details.


Mark Fischer
DECD Education Manager

Ryan Sims 
Education Support Officer

Telephone: (08) 8207 7033

image: Parkside Primary School Year 4 & 5 students viewing the HEARTLAND exhibition (July 2013). Featured work of art: Women’s Collaborative, Tjala Arts, Ngura Tjuta, 2013. Courtesy the artists and Tjala Arts.